At AJ-Security, we are committed to upholding our responsibilities as outlined in the Data Protection Act 1998 and subsequent legislation. As a data controller, we take all reasonable steps to ensure that personal information is handled responsibly, promoting good practice in data management. We comply with the data protection principles set out in the 1998 Act, ensuring that personal information is processed lawfully and correctly to maintain the confidence of all individuals we work with, including employees, clients, and suppliers.
To operate effectively, AJ-Security must collect and use personal information about individuals, including current, past, and prospective employees, clients, suppliers, and others with whom we communicate. We may also be required by law to collect certain types of data. Regardless of how information is collected—whether on paper, electronically, or via other means—it is our responsibility to safeguard it in compliance with the Data Protection Act.
We recognise that handling personal information lawfully and in accordance with the Act is critical for building trust and ensuring the successful operation of our business. This policy applies to all employees, partners, and entities associated with AJ-Security.
Notification of Processing: We ensure that all personal data processing activities are registered with the Information Commissioner’s Office, detailing what data is collected, how it is used, and with whom it is shared.Observing Data Protection Principles: We strictly adhere to the eight Data Protection Principles outlined in the Act.Subject Rights: Data subjects have the right to access their personal information and to know how it is processed, disclosed, and stored. We comply with access requests within 40 days.
Data Controller: AJ-Security, responsible for controlling how personal data is processed.Personal Data: Information that identifies individuals and is held in various forms (e.g., records, digital data).Sensitive Personal Data: Includes data relating to an individual’s ethnicity, health, political beliefs, etc.Processing: Any activity involving personal data, including collecting, storing, retrieving, and destroying.Data
Personal information must: Be processed fairly and lawfully.Be collected for specified and legitimate purposes and not further processed for incompatible purposes.Be adequate, relevant, and not excessive.Be accurate and kept up to date.Not be retained for longer than necessary.Be processed in accordance with the rights of the data subject.Be safeguarded against unauthorized or unlawful processing, accidental loss, or damage.Not be transferred outside the European Union unless sufficient protections are in place.
We are committed to: Fair and Lawful Collection: Ensuring all personal data is collected and used fairly and in line with legal requirements.Purpose Limitation: Using personal information only as necessary to fulfill operational needs or comply with legal obligations.Data Accuracy: Maintaining accurate and relevant data for the purposes specified.Data Retention: Regularly reviewing the length of time information is held and ensuring it is not retained unnecessarily.Subject Rights: Allowing individuals to exercise their rights under the Data Protection Act, including access to personal data and the ability to correct or erase inaccurate information.Security Measures: Implementing appropriate technical and organizational measures to safeguard personal information.International Data Transfers: Ensuring personal data is not transferred outside the EU without adequate safeguards.
AJ-Security ensures: A designated individual is responsible for data protection within the organization.All staff who manage and handle personal information understand their contractual obligations to follow good data protection practices.Employees receive adequate training and supervision in handling personal information.Queries regarding data protection are promptly and courteously addressed.Personal information handling practices are regularly reviewed, audited, and assessed to ensure ongoing compliance with the Act. We are committed to continuously promoting good practice in the handling, processing, and storage of personal data within AJ-Security.